Privacy Policy

Introduction

Welcome to the Privacy Policy of International Humanitarian College of London (IHCL).
IHCL takes the protection of your personal data very seriously. Any reference to “data” in this notice refers to your personal data — i.e. any information that may directly or indirectly identify you.

This Privacy Policy explains:

• What personal data we collect,
• How we use and store it,
• With whom we may share it, and
• Your rights under data protection laws.

IHCL processes all data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Please read this policy carefully.

Data Controller

International Humanitarian College of London Limited (“IHCL”, “we”, “us”, “our”) is the data controller of your personal data.

• Registered office address:
  5th Floor, Watson House
  54–60 Baker Street
  London, United Kingdom, W1U 7BU
• Contact email: ihcl@iecompany.global

Where We Obtain Your Data

We collect personal data directly from you when you:

• Complete an application form,
• Use our website (e.g. call-back button, “Contact Us” form),
• Communicate with us by email, phone, or other channels.

In the future, we may also receive data from authorised third parties such as:

• UCAS or equivalent admissions services,
• Partner universities,
• Educational agents or service providers.

The Data We Collect

Depending on the purpose, we may collect the following categories of personal data:

• Identity Data: name, date of birth, gender, nationality, passport details, residency/visa status.
• Contact Data: email address, phone number, correspondence address, emergency contact.
• Academic Data: education history, qualifications, transcripts, personal statements, references.
• Application & Student Data: chosen course, progress records, results, attendance (future campus programmes).
• Financial Data: payment details, scholarships, sponsorships (if applicable).
• Marketing & Communications Data: your preferences for receiving marketing and updates from us.

Future data collection (if required for compliance or student services):

• Health/disability information (to provide learning support),
• Criminal record checks (for safeguarding or professional programme requirements),
• Biometric data (e.g. for online exam proctoring).

Why We Process Your Data

We process personal data to:

• Assess applications and admissions,
• Communicate with applicants, students, and alumni,
• Provide educational services and student support,
• Administer payments, scholarships, and funding,
• Improve our website, learning systems, and student services,
• Send relevant information and marketing (with your consent where required).

We also process data where required by law or regulation (e.g. for visa compliance or accreditation).

Sharing Your Data

We may share your data with:

• Partner universities  (currently International Humanitarian University, International Education Company  and with others possibly added in future),
• Service providers (IT hosting, email communications, LMS systems, marketing support),
• Regulatory bodies or government authorities if legally required.

We will not sell your personal data to third parties.

International Transfers

Your data may be transferred outside the United Kingdom or European Economic Area if:

• Required to deliver services (e.g. with overseas partner universities),
• Necessary for IT hosting or communication platforms.

Whenever we transfer your data internationally, we ensure it is protected to UK GDPR standards (e.g. through standard contractual clauses).

Data Retention

We will retain your personal data only as long as necessary to fulfil the purposes for which it was collected, including:

• While you are a student with us,
• For up to 6 years after your studies end (for legal, regulatory, or verification purposes),
• Longer if required by law or accreditation.

Your Rights

Under UK GDPR, you have the right to:

• Access your personal data,
• Request correction of inaccurate or incomplete data,
• Request erasure (“right to be forgotten”) in certain circumstances,
• Restrict or object to processing in certain circumstances,
• Request transfer of your data (“data portability”),
• Withdraw consent for marketing at any time.

To exercise any of these rights, please contact us at: ihcl@iecompany.global

Data Retention

We may update this Privacy Policy from time to time. Any changes will be posted on our website with an updated version number and date.